Apollos Apollos Table / Help / Set up your café
Getting started: from sign-up to your first real order
Setting up takes about an hour, spread over a day or two. Your café app shows a setup guide at the top of every screen: it always tells you the next step, and later steps unlock once the one before is done.
Have these ready
- Your menu with prices (a photo or list is fine)
- A list of your tables, or a decision to do pickup only
- Your address, phone number and opening hours
- Names of the people who will use the counter
- Whether you are VAT-registered, and your TIN
- A phone or tablet for the counter, and your phone
The seven steps
- Café details and hours. Address, phone and opening hours, so customers know when they can order. Guide · 5 min
- Menu. Categories, items, sizes, prices and add-ons like sugar level or oat milk. Guide · 20–40 min
- Tables and QR codes. One QR code per table, printed and placed. Or turn off table ordering if you only do pickup. Guide · 10 min
- Counter team. Add yourself as a manager with a 4-digit PIN, then your staff. Guide · 5 min
- Receipt settings. VAT status, TIN, paper size and a thank-you line. Guide · 5 min
- Test order. Order from your own phone, then mark it Ready and Picked up. Guide · 5 min
- Go live. Ask us to switch your café on. We check everything and email you when you are live. Guide
After you go live
Your 30-day free trial starts on the day you go live. During the first week, we suggest:
- Turning on new-order alerts on the phones of whoever handles orders.
- Adding your GCash or Maya QR so customers can pay from their phone.
- Giving each staff member their own sign-in.
- Training the team on the counter and the Orders screen.
Good to know Stuck on a step? Email [email protected] or message us on Facebook. We can set up your menu and tables with you.