Setting up your menu: items, sizes, add-ons and photos

Who it's for: Owners and managers · about 8 min to read

Your menu is shared by the counter and the QR order page. Change it once and both update within a minute.

1. Add categories

1. Go to Menu and tap + Category. Name it the way customers know it: "Espresso", "Frappés", "Pastries".
2. Choose where it is made: Bar or Kitchen. Orders are split by this on the Orders screen.
3. Leave Earns stamps on for drinks if you use the stamp card.

2. Add items and prices

1. In a category, tap + Item.
2. Enter the name and price. A short description helps on the order page ("Double shot, condensed milk").
3. If it comes in sizes, tap + Add a size for each one ("Tall 12oz ₱150", "Grande 16oz ₱175"). The size prices replace the main price.
4. Add a photo (optional). Square photos look best. If you don't have one yet, a sample photo can be used and is marked "Sample photo" for customers.
5. Tap Save item.

3. Add choices (add-ons)

Choices are things like sugar level, hot or iced, milk type or extra shot. You make a choice list once and link it to as many items as you like.

1. In Menu, find Choices and tap + Add choices.
2. Name the list ("Sugar level") and add each option with + Add a choice. Give an extra price if it costs more (oat milk +₱30).
3. Tick Required if customers must pick one (hot or iced). Tick Can pick more than one for extras.
4. Tap Save choices, then open each item and tick which choice lists it uses.

Sold out, hidden and limited times

• Sold out today: comes back by itself tomorrow.
• Sold out until I change it: stays off until you switch it back.
• Hidden: removed from the counter and QR menu, but kept for later.
• Whole section: use the menu next to a category to mark everything in it sold out at once.
• Available only at certain times or days: in the item, set the times (for example breakfast 7–11 AM) or days.

All of these update the QR menu right away. Customers with an item in their cart are told if it just sold out.

Suggest as an add-on

Tick Suggest this as an add-on on pastries or sides you want customers to see before checkout. Most cafés pick 3–5 items.